At the start of this 2020 we have made several purposes that have to do with health, economics and social life. However, although many times we intend to apply ourselves more in the work to obtain better economic and professional results, we rarely take into account that, to achieve this, we must optimize the functioning of our office or company, because without the conditions will hardly get the desired results.
To set goals as a company is to work not only on financial ambitions, but in those related to the well-being and productivity of the work team and employees.
Experts from Japanese company Kyocera, a world leader in document management and printing, today offer us some ideas on how to optimize office work in 2020.
EXAMINE THE WORKFLOW
The first thing is to know what needs to be improved, because it’s not about making changes without ton or are. Ideally, evaluate the workflow and, based on the results, make a diagnosis of what is and what is not working. With this information in hand you can start a process optimization plan.
How to implement it? Review each task by area and detect stumbles. He also invests in an administrative advisor who has a methodology and tools to detect even the smallest errors in your work processes.
ADOPTS CORRECT SOLUTIONS
Making the above diagnosis is intended to find errors that need to be corrected. Once you’ve identified the aspects that need to be improved in the workflow, it’s time to find solutions. Sometimes they can be fixed with existing resources, but you’ll also encounter issues that will need outside help.
To a large extent, digital application engagement is an option to improve processes. If the diagnosis was made by an administrative advisor it will be easier to know what kind of solutions you need and acquire them through the same advisor.
PRESERVES THE HEALTH OF COLLABORATORS
Today’s times carry new demands for the work environment. Emotional stability must be taken with the importance it deserves and that’s why your team needs to feel safe in their workspace. The formula is simple: if your collaborator is in a healthy environment then it will give you better results.
Start by giving them the opportunity to express their concerns about the company, hold sessions to find out what they need to feel better, or implement a healthy living program as a benefit.
NEW YEAR, NEW TEAM
Is the printer a headache for your collaborators? Then invest in a new mFP. Doing so will improve the quality of work in your company. Small everyday problems weaken employee productivity.
Consider, however, that today there is accessible technology created especially for your industry, which takes away many “common” problems when handling documents. You can get numerous benefits with the correct online document management, as this will streamline all your processes and protect your important files.
WORK FROM HOME?
More and more companies are contracting foreign staff, but not in person, but remotely. This is made possible by the different tools of collaborative work, which also allows more companies to give the benefit of making “home office” to their collaborators.
Not all industries or positions allow this modality, but it’s worth considering the gains you can make by saving resources and giving your workers more flexibility.
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